Privacy Policy
Last updated: March 2026
Who we are
ReflowAI Limited (Company No. 16586802) is registered in England & Wales with its principal place of business in Tunbridge Wells, UK. We are the data controller for personal data collected through this website and our services.
What data we collect
When you use our contact or demo request forms, we may collect your name, email address, job title, organisation name, and any message you provide. We also collect standard web server logs (IP address, browser type, pages visited) for security and analytics purposes.
How we use your data
We use the personal data you provide to respond to your enquiries, arrange product demonstrations, and provide our compliance automation services. We may also use your contact details to send relevant service updates where you have consented or where we have a legitimate interest to do so.
Data sharing
We do not sell, rent, or trade your personal data to third parties. We may share data with trusted service providers (such as hosting and email providers) who process data on our behalf under appropriate data processing agreements.
Data retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. You may request deletion of your data at any time.
Your rights
Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, you have the right to access, rectify, erase, restrict processing, and port your personal data. You also have the right to object to processing and to lodge a complaint with the Information Commissioner's Office (ICO).
Cookies
We use essential cookies to ensure the website functions correctly and analytics cookies to understand how visitors use our site. You can manage your cookie preferences through our cookie consent banner.
Contact us
If you have any questions about this privacy policy or wish to exercise your data rights, please contact us at enquiries@reflowai.co.uk.