Sound familiar?
Paper logbooks fail inspections
Missing entries, no evidence trail. Inspectors find the gaps you missed.
Fire & legionella tasks drift
Overdue for weeks before anyone notices. No escalation. No audit trail.
JCQ readiness lives in a spreadsheet
52 requirements, one Exams Officer, no single source of truth.
Councils can't see across schools
No aggregated view. Risk is invisible until it's in a headline.
Everything a school needs. One login.
One platform, every compliance module, accessible on any device, in Welsh or English. Role-aware from day one: headteachers, business managers, and staff each see exactly what they need.
Your school day, briefed in seconds
Every morning, staff see exactly what's due: overdue tasks, stock alerts, upcoming inspections, contractor access, and exam compliance tasks, without hunting through folders or chasing emails. Role-aware: headteachers see everything, staff see their own tasks.
- ✓Overdue task count with one-click resolution
- ✓Stock alerts and contractor access management surfaced automatically
- ✓Exam tasks integrated into the daily view with evidence prompts
- ✓Role toggle: switch between Headteacher and Business Manager view instantly
Report, track, and resolve every defect
Any staff member can raise a defect from any device. Every issue is photographed, categorised, costed, and tracked through to resolution, with a full audit trail the business manager can always see. 99% resolution rate in live pilot.
- ✓Photo evidence attached at point of report: no chasing
- ✓Severity, category, and estimated cost recorded on every issue
- ✓Headteacher note field for sensitive issues requiring discretion
- ✓Trends dashboard: 30-day issue volume, breakdown by category and priority
- ✓136 issues tracked across pilot school: 135 resolved
52 JCQ requirements. Zero spreadsheets.
The only platform that tracks all 52 JCQ Instructions for Conducting Examinations requirements, mapped to your exam series, assigned to named staff, and evidenced as tasks throughout the academic year. One-click compliance report for JCQ inspectors.
- ✓Full Orange Book checklist (STAND-01 to STAND-52) with 2025–26 updates, including AI tools in word processors policy
- ✓Multiple exam series tracked simultaneously: Summer, January, November
- ✓Exam team roles: Exams Officer, Invigilators, SLT, each with their own task view
- ✓Staff invited via magic link: no IT involvement, no app install
- ✓Downloadable compliance report generated in one click
Every statutory module, built in
Fire safety, legionella, cleaning, and kitchen hygiene: all auto-generated from your school calendar. Tasks skip holidays, escalate when overdue, and produce one-click audit reports for LA visits and Ofsted preparation.
Fire Safety
Weekly alarm tests, monthly door inspections, termly drills: auto-generated, photo-evidenced, one-click report.
Legionella Management
Automated flushing schedules and temperature logs. L8 and ACOP compliant. Records kept 5 years automatically.
Cleaning & Hygiene
Daily and periodic schedules by area. Photo evidence at point of completion. Supervisor sign-off built in.
Kitchen & HACCP
Fridge temps, allergen checks, delivery records, and HACCP compliance: captured digitally, EHO inspection ready.
See every school. Every metric. In one view.
The ReflowAI Executive Dashboard gives councils and trusts real-time visibility across all schools: Fit Score, risk rating, site inspection status, JCQ compliance, kitchen score, overdue tasks, and flagged items, without chasing headteachers for reports.
School-by-school risk view
Every school ranked by compliance risk. Instantly see Fit Score, JCQ percentage, site inspection status, FM compliance, kitchen score, overdue task count, and flagged items, sortable and filterable across your entire estate.
Showing 59 of 95 schools, sortable by any column, filterable by school type or cluster group
JCQ compliance across the whole authority
Every JCQ requirement tracked across every school: instantly showing which schools need attention, which requirements are failing most often, and what percentage of total compliance points are met across your estate. Drill into any requirement to see the school-by-school breakdown.
63% average JCQ compliance · 27 fully compliant schools · 33 schools at risk · 2,476 of 3,948 requirements met
Every compliance module, out of the box
No bolt-ons. No extra licences. Every module below is included for every school on the platform.
Fire Safety
Auto-generated alarm tests, fire door inspections, evacuation drills. Photo evidence and one-click compliance reports.
Legionella
Automated flushing schedules, temperature logs, and risk assessment tracking. L8 and ACOP aligned.
Cleaning
Daily, weekly, and periodic schedules by area. Photo evidence at completion. Supervisor sign-off built in.
Kitchen & HACCP
Fridge temps, allergen checks, delivery records. Captured digitally and ready for EHO inspection.
Defects Register
Photo-evidenced issue reporting from any device. Cost tracking, severity, category, full resolution trail.
JCQ Exam Readiness
All 52 Orange Book requirements tracked per series. Staff assigned. Downloadable report for JCQ inspectors.
Site Inspections
Structured inspection walkthroughs, mobile-completable, with automatic escalation to the executive dashboard.
Executive Dashboard
Real-time view across every school: Fit Score, risk, overdue tasks, JCQ, kitchen, and flagged items.
ReflowIQ
AI-generated compliance advice surfaced at the right moment, helping business managers prioritise what matters.
Ready to see it across your schools?
Book a 30-minute demo and we'll show you the executive dashboard live, with real data from schools already using the platform.