The compliance burden is real
Hours lost every week
Staff spend 5-10 hours a week on manual logbooks, paper checklists, and inspection preparation. That’s time taken away from pupils, patients, and residents.
Evidence gaps under inspection
Ofsted, CQC, Estyn, CIW, and the Care Inspectorate don’t just want to see good practice — they want documented proof. Paper records get lost, are vague, or don’t survive staff changes.
Reactive, not proactive
Without a live compliance picture, managers only discover gaps when an inspector arrives. By then, it’s too late to fix them.
One platform. Every compliance area. Always audit-ready.
Legionella & Water Safety
Digital logbooks for outlet temperature checks, flushing records, and written schemes of control. Flags overdue tasks. Keeps records for 5 years automatically.
Fire Safety
Scheduled weekly alarm tests, monthly checks, termly drill records, and annual service logs. Every entry timestamped and attributed to a named staff member.
Cleaning Schedules
Daily room-by-room sign-off, deep clean records, and supervisor oversight — turning cleaning from an assumed activity into provable compliance evidence.
Defects & Maintenance Tracking
Staff report issues by app or email. Every defect is logged, assigned, tracked to resolution, and timestamped throughout — giving leadership a live picture of premises safety.
Clinical / Kitchen / Food Hygiene Logbooks
Sector-specific logbooks for fridge temperatures, medicines checks, equipment calibration, allergen records, and food hygiene. Every reading attributed, every excursion flagged.
Each module maps directly to the inspection frameworks used by Ofsted, CQC, Estyn, CIW, HIW, Care Inspectorate Scotland, Environmental Health Officers, the HSE, and local Fire and Rescue Authorities.
Up and running in under a day
We configure your compliance profile
We map your regulatory requirements (CQC, Ofsted, Estyn, etc.) and pre-populate your logbooks, schedules, and checklists. No setup burden on your team.
Your staff complete tasks on any device
Simple, mobile-first task completion. Staff trained in 20 minutes. No technical knowledge required. Tasks are timestamped, attributed, and stored automatically.
You're inspection-ready at all times
Managers get a live compliance dashboard. Overdue tasks are flagged before they become problems. When an inspector arrives, your evidence is ready to export — not buried in a filing cabinet.
Built for the public sector. Trusted with sensitive data.
We know public sector organisations handle personal and sensitive information every day. Our platform is designed from the ground up to meet the security and data governance standards your organisation demands.
Compliance software that understands your world
Schools
Ofsted and Estyn inspection-ready across all 5 physical safety areas. Built for headteachers, business managers, and governors who need provable evidence without admin burden.
GP Surgeries
CQC and HIW compliant logbooks covering water safety, fire, cleaning, defects, and clinical equipment — built for practice managers and partners preparing for unannounced inspections.
Care Homes
CQC, CIW, and Care Inspectorate Scotland aligned. From kitchen hygiene to legionella, every compliance area covered — giving registered managers and care home operators full audit confidence.
Stop preparing for inspections. Start passing them.
Join the schools, GP surgeries and care homes across the UK already using ReflowAI to turn compliance from a burden into a confidence.